When you run your own business going away on holiday is a big deal. A very big deal.
On the one hand you have worked hard, harder than you ever thought you would have to and you deserve a break. However, you have built up this business and nurtured it, how can you possibly leave it unattended for two weeks?
If the thought of taking some time off is filling you with impending down-time doom now’s the time to plan some cover and hire a Virtual Assistant.
Tasks your VA could cover in your absence:
Call answering or voicemail checks. Some VA’s offer a full call answering service and others can pick up your voicemails at regular intervals. You will need to decide how often you want a summary of the calls sent through or whether you are happy for just the exceptionallyurgent to be forwarded. Depending on your relationship with your VA and how much she knows about your business you may be happy for her to follow-up on some of the calls.
Email monitoring. However tempting it is to stick on your Out-Of-Office message if you receive new client queries and orders via email you may prefer to have your VA to monitor your inbox. Set expectations before you leave on what should be flagged, forwarded or answered to ‘keep warm’. Create a template email your VA can use if need be.
Invoices. Depending on how long you are going to be away you may want invoices to raised and sent in your absence. You may also prefer that your suppliers’ invoices are paid on time rather than left for your return.
Social media. Having built up a good following on your Twitter, Facebook or Instagram accounts the last thing you want is to leave it unattended for days on end. By all means tell your readers you will be away and maybe post some personal photos and updates from your holiday if you wish but spend some time beforehand scheduling posts. Your VA can help you with this and also be on hand to check your accounts and ensure the scheduled posts have gone live and that nothing has happened in the news that would suddenly make your post insensitive! If you prefer not to use scheduling tools then provide your VA with your intended posts and she can upload. A VA can also monitor comments and messages and approve new members
Post. Businesses do still receive post. If you are going away for a while a local VA can pop in and sort out the junk from the important mail and action if required.
House-check. Finding a local VA you trust means you may also have somebody who can pop round to your house or office once or twice and just check everything is safe and secure. Some VAs will drop off and collect dry cleaning, get an essentials shop in for your return or wait for deliveries.
Pets. Cats, goldfish, rabbits. As well as checking your premises or home is safe you may find your local VA would be happy to feed your pet.
How much you outsource and how often you choose to ‘check-in’ is up to you but finding a good Virtual Assistant you can trust and rely on will go some way to ensuring you enjoy your holiday and even manage to switch off. Well at least some of the time!